Vidyo

The CERN IVR service allows you to easily connect to a Vidyo meeting in any of the RAL (and DL) meeting rooms.

This will use the Vidyo to H.323 gateway, so you will have no control over what incoming video you see (slides or other rooms) - if you wish to control this then connect the room as described here and also use a laptop to display in the room, where you will have full control of what you display.

For more info on this gateway see the CERN page http://information-technology.web.cern.ch/services/fe/howto/users-use-h323sip-client-connect-vidyo-meeting

What you will need to know:

You need to come armed with the meeting extension number and PIN (if defined) for the meeting that you want to join. This is the 'Extension' number, not the Auto-join URL

On the Indico page for the meeting this is given by the 'More Info' button on the 'Video Services' line at the top of the page. See http://information-technology.web.cern.ch/services/fe/howto/users-find-vidyo-meeting-extension

In the conference room:

You need to wake the room up in 'Video Conference' mode. In most rooms this is using the Crestron room control system, which is usually located by the entrance...

Box on wall by entrance: Tap screen to wake display, then wake up as ‘Video Conference'

All rooms:

N.B. with a PolyCom:

You need to press the '#' key before the room extension number to switch to numeric entry mode - otherwise it interprets your keypresses as preset selections...

So if you get messages about presets, press the '#' key and try again.

Vidyo

What you will need to know:

In the conference room:

You need to wake the room up in 'Video Conference' mode. In most rooms this is using the Crestron room control system, which is usually located by the entrance...

Box on wall by entrance: Tap screen to wake display, then wake up as ‘Video Conference'

All rooms:

Using the remote control:

Similarly if the meeting has a PIN, you will be prompted to enter it (no need for leading '#' on PolyCom).

Details on using the LifeSize remote control can be found at LifesizeMakeaCall

N.B. with a PolyCom:

You need to press the '#' key before the room extension number to switch to numeric entry mode - otherwise it interprets your keypresses as preset selections...

So if you get messages about presets, press the '#' key and try again.

Vidyo

With the recent updates to the CERN IVR service it is now possible to easily connect to a Vidyo meeting in any of the RAL (and DL) meeting rooms.

This will use the Vidyo to H.323 gateway, so you will have no control over what incoming video you see (slides or other rooms) - if you wish to control this then connect the room as described here and also use a laptop to display in the room, where you will have full control of what you display.

What you will need to know:

You need to come armed with the meeting extension number and PIN (if defined) for the meeting that you want to join.

On the Indico page for the meeting this is given by the 'More Info' button on the 'Video Services' line at the top of the page.

In the conference room:

Room with LifeSize VC equipment:

CR01, CR02, CR04, CR05

Using the flying saucer on the table:

Dial (type in) the CERN gateway number: 137.138.248.204 then press this button:

You are asked to follow the room extension number with the pound sign - this is in fact the '#'. Enter the Vidyo room extension number, followed by the '#' key.

If the meeting has a PIN, you are prompted for. Enther the PIN followed by the '#' key.

You should now be joined to the meeting.

To finish the meeting and hang-up:

press:

All rooms:

In the rooms with PolyCom equipment (and also the LifeSize rooms) you can use the on-screen menus to call Vidyo.

Using the remote control:

Either find the 'CERN Vidyo IVR' entry in the directory (in the International section on the PolyComs) or enter the address 137.138.248.204, and place the call.

Details on using the LifeSize remote control can be found at LifesizeMakeaCall

Do not worry if the screen says that you are the only participant - this just means that nobody else is sending video.

N.B. with a PolyCom:

You need to press the '#' key before the room extension number to switch to numeric entry mode - otherwise it interprets your keypresses as preset selections...

So if you get messages about presets, press the '#' key and try again.

-- IanLoader - 2013-04-18

Vidyo

With the recent updates to the CERN IVR service it is now possible to easily connect to a Vidyo meeting in any of the RAL (and DL) meeting rooms.

This will use the Vidyo to H.323 gateway, so you will have no control over what incoming video you see (slides or other rooms) - if you wish to control this then connect the room as described here and also use a laptop to display in the room, where you will have full control of what you display.

What you will need to know:

You need to come armed with the meeting extension number and PIN (if defined) for the meeting that you want to join.

On the Indico page for the meeting this is given by the 'More Info' button on the 'Video Services' line at the top of the page.

In the conference room:

Room with LifeSize VC equipment:

CR01, CR02, CR04, CR05

Here you have a choice, you can either do everything using the flying saucer on the table as described here, or you can use the menus as described below.

Using the flying saucer on the table:

Dial (type in) the CERN gateway number: 137.138.248.204 then press this button:

You are asked to follow the room extension number with the pound sign - this is in fact the '#'. Enter the Vidyo room extension number, followed by the '#' key.

If the meeting has a PIN, you are prompted for. Enther the PIN followed by the '#' key.

You should now be joined to the meeting.

To finish the meeting and hang-up:

press:

All rooms:

In the rooms with PolyCom equipment (and also the LifeSize rooms) you can use the on-screen menus to call Vidyo.

Using the remote control:

Either find the 'CERN Vidyo IVR' entry in the directory (in the International section on the PolyComs) or enter the address 137.138.248.204, and place the call.

You are asked to follow the room extension number with the pound key - this is in fact the ‘#' key. (On a PolyCom press the '#' first - see n.b. below), enter the Vidyo room extension number, then the '#' key.

Similarly if the meeting has a PIN, you will be prompted to enter it (no need for leading '#' on PolyCom).

Details on using the LifeSize remote control can be found at LifesizeMakeaCall

Do not worry if the screen says that you are the only participant - this just means that nobody else is sending video.

N.B. with a PolyCom:

You need to press the '#' key before the room extension number to switch to numeric entry mode - otherwise it interprets your keypresses as preset selections...

So if you get messages about presets, press the '#' key and try again.

-- IanLoader - 2013-04-18

Vidyo

With the recent updates to the CERN IVR service it is now possible to easily connect to a Vidyo meeting in any of the RAL (and DL) meeting rooms.

This will use the Vidyo to H.323 gateway, so you will have no control over what incoming video you see (slides or other rooms) - if you wish to control this then connect the room as described here and also use a laptop to display in the room, where you will have full control of what you display.

What you will need to know:

You need to come armed with the meeting extension number and PIN (if defined) for the meeting that you want to join.

On the Indico page for the meeting this is given by the 'More Info' button on the 'Video Services' line at the top of the page.

In the conference room:

Box on wall: Wake up as ‘Video Conference'

Room with LifeSize VC equipment:

CR01, CR02, CR04, CR05

Here you have a choice, you can either do everything using the flying saucer on the table as described here, or you can use the menus as described below.

Using the flying saucer on the table:

Dial (type in) the CERN gateway number: 137.138.248.204 then press this button:

You should now be joined to the meeting.

To finish the meeting and hang-up:

press:

Using the remote control:

Either find the 'CERN Vidyo IVR' entry in the directory (in the International section on the PolyComs) or enter the address 137.138.248.204, and place the call.

N.B. with a PolyCom:

Vidyo

With the recent updates to the CERN IVR service it is now possible to easily connect to a Vidyo meeting in any of the RAL (and DL) meeting rooms.

This will use the Vidyo to H.323 gateway, so you will have no control over what incoming video you see (slides or other rooms) - if you wish to control this then connect the room as described here and also use a laptop to display in the room, where you will have full control of what you display.

What you will need to know:

You need to come armed with the meeting extension number and PIN (if defined) for the meeting that you want to join.

On the Indico page for the meeting this is given by the 'More Info' button on the 'Video Services' line at the top of the page.

In the conference room:

Box on wall: Wake up as ‘Video Conference'

Room with LifeSize VC equipment:

CR01, CR02, CR04, CR05

Here you have a choice, you can either do everything using the flying saucer on the table as described here, or you can use the menus as described below.

Using the flying saucer on the table:

Dial (type in) the CERN gateway number: 137.138.248.204 then press this button:

If the meeting has a PIN, you are prompted for. Enther the PIN followed by the '#' key.

You should now be joined to the meeting.

To finish the meeting and hang-up:

press:

All rooms:

In the rooms with PolyCom equipment (and also the LifeSize rooms) you can use the on-screen menus to call Vidyo.

Using the remote control:

Either find the 'CERN Vidyo IVR' entry in the directory (in the International section on the PolyComs) or enter the address 137.138.248.204, and place the call.

You are asked to follow the room extension number with the pound key - this is in fact the ‘#' key. Enter the Vidyo room extension number, followed by the '#' key.

Similarly if the meeting has a PIN, you will be prompted to enter it.

Details on using the LifeSize remote control can be found at LifesizeMakeaCall

N.B. with a PolyCom:

You need to press the '#' key before the room extension number to switch to numeric entry mode - otherwise it interprets your keypresses as preset selections... So if you get messages about presets, press the '#' key and try again.

-- IanLoader - 2013-04-18

Vidyo

With the recent updates to the CERN IVR service it is now possible to easily connect to a Vidyo meeting in any of the RAL (and DL) meeting rooms.

This will use the Vidyo to H.323 gateway, so you will have no control over what incoming video you see (slides or other rooms) - if you wish to control this then connect the room as described here and also use a laptop to display in the room, where you will have full control of what you display.

What you will need to know:

You need to come armed with the meeting extension number and PIN (if defined) for the meeting that you want to join.

On the Indico page for the meeting this is given by the 'More Info' button on the 'Video Services' line at the top of the page.

In the conference room:

Box on wall: Wake up as ‘Video Conference'

Room with LifeSize VC equipment:

CR01, CR02, CR04, CR05

Here you have a choice, you can either do everything using the flying saucer on the table as described here, or you can use the menus as described below.

Using the flying saucer on the table:

Dial (type in) the CERN gateway number: 137.138.248.204 then press this button:

You are asked to follow the room extension number with the pound sign - this is in fact the ‘#'. Enter the Vidyo room extension number, followed by the '#' key.

If the meeting has a PIN, you are prompted for. Enther the PIN followed by the '#' key.

You should now be joined to the meeting.

All rooms:

In the rooms with PolyCom equipment (and also the LifeSize rooms) you can use the on-screen menus to call Vidyo.

Using the remote control:

Either find the 'CERN Vidyo IVR' entry in the directory (in the International section on the PolyComs) or enter the address 137.138.248.204, and place the call.

You are asked to follow the room extension number with the pound key - this is in fact the ‘#' key. Enter the Vidyo room extension number, followed by the '#' key.

N.B. with a PolyCom:

You need to press the '#' key before the room extension number to switch to numeric entry mode - otherwise it interprets your keypresses as preset selections... So if you get messages about presets, press the '#' key and try again.

Vidyo

In the conference room:

Box on wall: Wake up as ‘Video Conference'

Vidyo

Simple notes for Vidyo setup in a conference room:

In the conference room:

Box on wall: Wake up as ‘Video Conference'

On ‘round thing' on desk:

Dial (type in) the CERN gateway number: 137.138.248.204 then press this button:

You will then have to type in the ‘Room extension number' and possibly the rooms ‘pin' code

NB: The following is for the PPUAC meeting in April 2013. You are asked to follow the room extension number with the pound sign - this is in fact the ‘#'!

Eg: 9247652#

125

On ‘round thing' on desk:

To finish the meeting and hang-up press:

-- IanLoader - 2013-04-18